According to the Regulation (EU) 1257/2013 of the European Parliament and the Council on ship recycling (hereinafter referred to as “EUSRR”), Part I of the IHM shall be properly maintained and updated throughout the operational life of the ship, reflecting new installations containing any HM referred to in Annex II of the Regulation and relevant changes in the structure and equipment of the ship.
Therefore, shipowners should establish the necessary procedures on board the ship and within their company to manage their long-term environmental responsibilities.
The IHM must be properly maintained and updated throughout the operational life of the ship and it will supplement any ‘Inventory Certificate’ or ‘Statement of Compliance’ issued by any Member State or third country (or by a RO or an authorized organization respectively).
The shipowner is responsible for the maintenance of Part I of the IHM during the lifetime of the ship. Part I of the IHM should belong to the ship and the continuity and conformity of the information it contains should be confirmed, especially if the flag, owner or operator of the ship changes.
Shipowners should designate a person as responsible for maintaining and updating the Inventory.
The main responsibility of the designated person is the maintenance and updating of the IHM in accordance with the IMO guidelines. The duties of the designated person should be incorporated in the shipowner’s quality management system
The lifetime quality management system should include specific provisions to safeguard the quality and continuity of the IHM when building, buying or selling a ship or changing ship’s registry or ship’s IHM designated person.
It is equally important that the quality of the IHM is secured and maintained throughout the operational life of the ship in order to remain a credible document when the decision to recycle a ship is taken.
Moreover, the quality management system should identify the procedures to safeguard the proper updating of the IHM during scheduled or unscheduled works involving changes, replacements or repairs to the structure, equipment, systems, fittings, arrangements and material, which has an impact on the Inventory.
Proper maintenance of an archive of all the associated documentation should also be included in the lifetime quality management system of the shipowner and it should ensure that new installations of equipment, repairs and refitting’s are accompanied by a MD and the SDoC, as provided by the suppliers of parts and equipment delivered.
As part of the lifetime quality management system, there may be a random sampling policy for new or existing ships and there should be assurances that the IHM development and maintenance shall be undertaken by competent entities (i.e. IHM experts) in accordance with recommended guidance (i.e. the EMSA’s best practice guidance document and the relevant IMO guidelines).
A software tool may be used to support the IHM development and maintenance process and the management of all the relevant documents, information and data.
|Vessel Account Set Up
Upload initial IHM Part I
|SQL based database management software platform under upgradation/conversion
Easy Data Access on cloud platform
|Check Purchase Order Line items
Identify PO line items presumed to contain hazmat
|Hazmat team with years of experience
Extensive hazmat items library from IHM project experience
|Follow up with Suppliers for MD & SDoC||Regular follow-up and reminders to Suppliers
Awareness support to assist Suppliers
|Review MD & SDoC
Identify or Clear PO line items for hazmat presence
|Reference to In-house MD,SDoC database if suppliers unable to provide In-house lab testing option if MD,SDoC unavailable|
|Quarterly Updates on IHM Maintenance works||Listing of PO line items confirmed to contain hazmat
Details of PO line items pending for MD,SDoC
|Update IHM Part I
( Based on Client notification of fitment on-board of PO line items with Hazmat)
|Annual IHM Maintenance report as support document
Free Lab testing & reporting for Asbestos upto 20 samples per year
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